Space Blueprints enable you to create whole new spaces with pre-defined page structures and content. Combined with placeholders and individual permission schemes it will minimize the administrative overhead by large!
1. Create a Space Blueprint
You can create a Space Blueprint (Confluence Administration > Manage Space Blueprints) to access the Space Blueprint Overview. Click 'Create Space Blueprint' under the table.
The 'Create Space Blueprint' dialog will open up allowing you to add a name, select an icon, enter a description and even restrict the usage of your Space Blueprint to user groups.
This gives you the possibility to to provide only certain user groups with specific Space Blueprints.
New Space Blueprints are disabled per default to give you the chance to customize it before users can start creating new spaces with it. You can enable by clicking on the toggle on the bottom of dialog.
2. Edit your Space Blueprint
After creating a Space Blueprint you can edit it by clicking on the given name of the Space Blueprint. You will be forwarded to your Space Blueprint which technically is a space that cannot be accessed aside from the Space Blueprint Overview.
You can customize the Space Blueprint as you are familiar from normal spaces: You can edit the space dashboard, create children pages, upload attachments, add macros and labels, etc. All this information will be copied when creating spaces using the Space Blueprint.
3. Add Placeholders to your Space Blueprint
When in Edit Mode you can format the page as you please. In order to lower the threshold for content creation you can useplaceholders.These act as form fields in the create dialog that help your user to provide the information you determine necessary for your standardized spaces. The placeholder feature is accessible through a sidebar on the right side of the editor.
To add a new placeholder click on the icon at the top of the sidebar.
You can create as many placeholders of different field types.
Once created placeholders can be reused on all pages within the Space Blueprint. Obviously, you don't need to use placeholders if you don't need them.
4. Edit the Space Blueprint Form
When you are done editing you Space Blueprint you can head back to Space Blueprint Overview (click on the arrow on the purple banner on top of the screen). The placeholders you created for your Space Blueprint will be prompted to users who create a space using it. Since your placeholders may be scattered through multiple pages you get to order them as you please. You can customize the Space Blueprint Form by clicking on the second icon from the left.
All your created placeholders will be listed on the first slide. If you didn't create any placeholders you will still see the placeholders for the 'Space name', 'Space key' and 'Description'. These three system placeholders can neither be deleted nor moved.
The form for Space Blueprints can be managed by creating different slides for pagination. Just click on 'Add slide' to create a new page for the form and move the placeholders you want to by drag & drop. You can also add instructions to each slide helping users understand how to use the placeholders.
5. Create a new space
When your Space Blueprint is ready you can use it to create new spaces with it. Please check if your Space Blueprint is enabled. If it isn't you can enable it in Space Blueprints Details.
Your Space Blueprint will show in 'Create Space' dialog. All you need to do is provide the details for your new space.
As soon as you click on Create within the dialog you will have an exact copy of the Space Blueprint!
If you followed these steps you just created your first Space Blueprint without requiring any programming skills. Congratulations!
A detailed documentation can be found on the following pages: